What are the Different Types of Power BI Reports?

Updated 18 Mar 2024
Published 06 Jul 2023
Satyam Chaturvedi 3728 Views
Power BI Reports

One needs access to data to succeed in the current technological world. Business intelligence and data visualization have both been around for a while.

To give organizations solutions that are more competitive and data-driven, innovative and dynamic business intelligence solutions are being created every day.

The Power BI application presents itself as a potentially enticing alternative for modern enterprises in light of this situation. Power BI is an advanced business intelligence tool that empowers organizations to perform data and performance analysis seamlessly.

Power BI is a fantastic option for satisfying the need for a platform that can convert data into reports that are appealing to the eye.

With the help of the Power BI Reports Builder, you can fully comprehend any dataset. Because businesses rely more on data-driven decision-making, Power BI is gaining popularity.

What are Power BI Reports?

A business intelligence (BI) platform called Microsoft Power BI provides non-technical corporate users with access to tools for collecting, analyzing, visualizing, and sharing data.

Users who are already comfortable with Excel will find Power BI’s user interface to be extremely simple.

What Are Power BI Reports

Power BI, a leading business intelligence service, offers organizations a powerful platform for data analysis and insights.

Users of Windows 10 can download Power BI Desktop, while Windows, Android, and iOS mobile users can download native Power BI apps. Power BI also provides a service called Power BI Report Server for companies that must store their data and reports on-site.

Power BI Desktop for Power BI Report Server is the appropriately named desktop program required for this specific edition of Power BI.

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Overview of the Importance of Creating Power BI Reports

Here are some pointers for you to understand how you can create reports in Power BI:

Overview of the Importance of Creating Reports in Power BI

  • Data Visualization

Users of Power BI are given the option to develop interactive dashboards and reports, which makes it easier to understand and share large amounts of data. This can aid businesses in making better decisions and identifying fresh opportunities.

  • Data Integration

A wide range of data sources, such as databases, spreadsheets, and cloud services, can be accessed by Power BI. This capability makes it simple to merge data originating from several systems, creating a single, consolidated image of an organization’s data with relatively little work.

Data Integration

  • Self-service Analytics

With the aid of Microsoft Power BI, business users can now easily create and publish their reports and dashboards without the assistance of IT or data scientists. Employees are given the chance to independently research data and derive ideas.

Self-service Analytics

  • Sharing and Collaboration

Because of Power BI’s user-friendly design, users can easily share ideas and work with one another. Users can communicate with their coworkers, partners, and clients on reports and dashboards and access data via the web or mobile applications from anywhere in the world.

  • Parts of a Power BI Report

The total number of pages and the names of each segment in this report are displayed in a section. The portion of this paragraph that is highlighted is the sentiments.

Five images—one of which is a page title—are shown in the B. section.

The Filters part of the C.C. component allows users to apply and use various filters per their demands.

    • The title of the report and the most recent revision date are included in this section’s contents. A menu will appear by pressing the arrow button, allowing you to access it. The name of the individual who created the report will be visible to you.

The many operations that can be performed on this report are finally described in the part marked

    • The data can be exported, bookmarked pages can be viewed, and comments can be added.

Real Also: Microsoft Power BI: A Comprehensive Guide

The Different Types of Power BI Reports

Below we have listed the types of Power BI reports along with the example. Have a look:

The Different Types of Reports in Power BI

1. Digital Marketing Reports

The digital marketing reports from Power BI offer a thorough breakdown of the key performance indicators (KPIs) connected to digital marketing campaigns. It aids marketing managers in maximizing marketing budgets and raising the organization’s future advertising revenue.

Using the reports, you may identify the problem areas and use Power BI’s skills to develop focused remedies.

The following are some of the specifics covered in the report:

  • The cumulative sum of money spent on advertisements.
  • A comparison of the cost per acquisition (CPA) and the overall number of conversions.
  • An indicator of spending that shows what portion of the allocated budget has already been used.
  • “Cost per thousand impressions” and “cost per click,” respectively, are abbreviations for CPM and CPC.
  • Bounce Rate during the duration of the time frame.
  • The total number of impressions as of this date.

2. Website Analytics Reports

With the help of the Power BI website analytics report, everything relating to the website can be easily managed.

Everything is included, including aid for the SEO team in calculating the website analytics and crucial insights into how the website works. It concentrates on the following information about the website every day:

Website Analytics Dashboard

Information on visitor behavior, transient patterns, sales conversion ratio, keyword rankings, and other pertinent data are provided by website conversion.

  • Bounce Rate: A bounce rate is a technique for determining how long a visitor stays on a website or web page. Additionally, it shows data on things like the specific number of times users view a page, the most recent page they visited, and more.
  • Website Visits: This provides data on the website’s performance, including metrics for visitors and the site as a whole, the total number of new visits as of the date, and the total number of visits by nation.

Power BI can provide comprehensive Website Analytics by integrating with third-party programs like Google Analytics.

Power BI Reports Examples:

  • Hits by users and the proportion of “bounces” per country.
  • A piece of hardware that is used to access a website.
  • How many times has the person visited the website overall?
  • How long do visitors spend on your website on average before leaving?

Many more questions may be answered with the help of Power BI reports, in addition to the ones that have already been posed. Your only responsibility is to properly integrate your data source.

3. Customer Profitability Reports

The customer profitability report provides business unit managers access to the most crucial company KPIs, including goods, gross margins, and other indicators.

With just a glance, you can comprehend the factors that affect profitability. Through the use of these reports, you will be able to see the high-level corporate KPIs listed below:

Customer Profitability Reports

  • The company’s overall gross profit margin throughout several months
  • The total number of customers for the business services.
  • In the market that the top five items occupy, sales of a range of products have increased year over year.
  • The monthly income changes at various moments in time, with the lowest and highest averages
  • The regions that generate the most money overall each year

4. Sales and Analysis Reports

Power BI can produce reports on sales analysis, which facilitates the work of the sales team. Numerous instances of this report have previously been built with Power BI.

Downloading it so you can use it later is an option. With the aid of Power BI’s reports for sales analysis, you may investigate a range of different sales-related parameters, including the following:

  • The trends in the sector could be broken down into unique patterns at various points in time.
  • The ratio of a company’s sales to the total industry sales
  • stocks in companies that produce and sell goods and services, the list of participants in the competition.
  • locations where the majority of the company’s operations take place
  • Variation in total year-to-date (YTD) sales expressed as a percentage of overall sales

5. Financial Analysis Report

With the financial analysis report in Power BI, a company’s Chief Financial Officer (CFO) can carry out financial planning more successfully.

Financial Analysis Report

Throughout the financial analysis report, the following crucial financial criteria are presented in an exciting and thought-provoking way:

  • Before-tax Income Assets
  • Total expenses
  • operational profits
  • Assets against Liabilities vs. Liabilities
  • Gross profit
  • Cost versus revenue

Using these parameters, you may compute the following, which can reduce risks and costs.

  • The chosen year’s annual revenue and expense
  • A breakdown of costs by month and year
  • The revenue breakdown

6. HR Analytics Report

If you want to hire Power BI Developers to give you insightful information on the HR department, you need the HR analytics report in Power BI. It enables HR personnel to create programs that will increase the effectiveness of the company and make strategic decisions.

Along with this report, you will get details like.

  • Watch out for both new hiring and departing staff.
  • Distributing the qualified candidates among several locations.
  • Keep an eye on both the number of employees and new hires.
  • Identifying trends in hiring and terminating employees

The above types of reports in Power BI work best for organizations with different requirements.

Features of Power BI Dashboard Reports

Below, we have listed some of the key features of Power BI dashboard reports:

Features of Power BI Dashboard Reports

  • Data Relationships

We can determine the relationship between those tables based on at least one matching column in any of those tables if your Power BI data is structured into several columns.

This method is referred to as “Data Modelling” in Power BI.

  • Data Connection

The data we get as Excel users almost always comes as an “Excel Workbook,” a Text file, or a CSV file. With Power BI, this isn’t the case because it can get data from just about any source.

Microsoft has developed data source connectors for various data sources, including cloud-based data, SQL, Azure, CSV, Text, on-premises data, PDF, and Excel. We will still get a complete picture no matter where the data is stored or in what format.

  • Price of Power BI

Given that Power BI’s price is much greater than other products, including competitive data visualization tools like Tableau and QlikView, we would classify this as an essential feature.

Power BI’s free edition of Power BI Desktop, available without cost and having enough capabilities to let beginners start working with data visualization, is another aspect of the software worth mentioning.

Price of Power BI

  • Power Query and Power Pivot

We can alter the data kept in Power BI by using “Power Pivot” and “Power Query in Excel”. These are all different parts of Power BI that work together to help users change the data so that it better satisfies their needs.

Power Pivot is used as a memory tool for data modeling, whereas Power BI Query is a set of tools for transforming and manipulating data. These two items are both components of Power BI.

  • Questions and Responses About Power BI

Power BI offers solutions to your inquiries regarding the submitted data. For instance, once the data has been added to Power BI, it will help you get the required information.

For example, you must type the question you wish to know: “What is the revenue for 2024?” The conclusion would subsequently be displayed using an eye-catching illustration or graph.

Questions & Responses About Power BI

  • Customized Visualizations

Several pre-built visualizations included with Power BI can be utilized to create dashboards and reports. In addition to these built-in visuals, consumers can purchase unique visuals from markets that meet their requirements.

  • Mobile App

You can download the Power BI mobile app whenever it’s convenient for you. It greatly simplifies and streamlines the process of getting the information to the intended audience.

The end user must view them on their computer or other device when they receive them. Instead, customers can immediately see the information by accessing it through their mobile devices.

  • Report Sharing

In contrast to Power BI, when we utilize the Power BI Pro services, we can share reports with other team members without worrying about compromising the data’s secrecy. When you share information in Excel, you also share the associated data sets.

Read more: Benefits of Power BI for Revolutionizing Industries

Benefits of Power BI Reports for Different Industries

Below is a list of the benefits of Power BI reports for many industries:

Benefits of Power BI Reports for Different Industries

1. Data Visualization

It can create dynamic dashboards that may be customized to match the unique needs of various enterprises. The procedure of creating these reports is straightforward, thanks to its simple drag-and-drop functionality. The visual representation of data in Power BI may be done through tables, graphs, and charts, among other things.

2. Real-time Data

Access to data that is updated in real-time is a key benefit provided by Power BI. The passing of time has a more significant role than in other industries, such as manufacturing and retail.

Using real-time data allows users to maintain a competitive advantage in this situation. They can also rapidly respond to changes and base their choices on the most recent information.

Real-time Data in Power BI

3. Artificial Intelligence

The sophisticated AI that Microsoft Power BI uses can carry out several tasks, such as image recognition, developing machine learning models, and analyzing text. It also interfaces with Azure Machine Learning. Thanks to AI capabilities, Power BI is more straightforward and allows users to analyze their data.

4. Data Modeling

The term “data modeling” refers to the process of arranging data into a logical form. As a result, comprehension and analysis are not at all challenging. Data modeling is an essential step that must be taken to produce Power BI reports and compelling visualizations.

Users can create a comprehensive view of their data by constructing linkages, calculations, and aggregations, which enables them to find insights and make defensible business decisions.

Data Modeling

5. Preservation

Microsoft has added robust security controls to protect the data kept by Power BI customers. Row-level security is one of Power BI’s most advantageous features. Users can choose which characteristics define which data they can access.

These distinctive qualities could be regions, product categories, or physical locations. Along with role-based access control, data encryption, and audit logs, Power BI also has row-level security, all of which help to maintain the program’s high level of user protection.

Additionally, Microsoft often releases updates that improve the platform’s functionality and safety monthly.

6. Simple to Obtain

Since it has so many features, Power BI is made simple to use by just about anyone. These features enable users to get data and reports and engage with them in various ways, enhancing the overall quality of their experience.

No matter where you are or what device you use, you can access Power BI with internet connectivity. Power BI’s compatibility with all major operating systems, including Windows, iOS, and Android, makes this possible.

7. A Group Effort

Power BI has many features that make it easier for groups to work together, from letting users post comments and participate in discussions to offering Power BI-powered dashboards, reports, and mobile apps that let users work together on data analyses.

Power Bi’s capacity for cooperation is quite impressive. This cooperation promotes a teamwork climate with shared goals and aids in dismantling the established silos.

Power BI Desktop

8. Economical to Use

Many small and medium-sized enterprises use Power BI in addition to the Fortune 500 due to its relatively inexpensive cost. One of the leading causes of this trend is this: You don’t have to pay anything to use Power Desktop; a single-user license costs as little as $10.

Additionally, if your business plans on growing and feels the need to scale, all you will need to do is buy a more expensive platform version. You will be prepared to take advantage of improved performance and expanded storage.

9. Scalability

Businesses can analyze enormous amounts of data with Power BI’s easy-to-use scaling capabilities without compromising system effectiveness.

The cloud-based architecture of Power BI makes it ideal for handling such vast amounts of data. Additionally, you can upgrade to a more advanced version, such as premium or pro, allowing your business to expand swiftly. You have the option of choosing this.

10. The Data’s Connectivity

Power BI provides a wide range of data connectivity options, ensuring that users may connect to and analyze data from several sources.

These options are intended to meet the varying demands of various data sources. You may get straightforward data integration using Power BI, whether through direct query or live connection.

It integrates seamlessly with other Microsoft products like Azure, Dynamics 365, and Excel and third-party programs like Spark, Salesforce, and Google Analytics, among others.

Data's Connectivity

11. Getting Rid of Manual Data Management Procedures

Due to the enormous amount of data involved, reporting, analysis, and compilation tasks in the banking and insurance sectors sometimes take hundreds or thousands of hours of labor.

The entire process may be automated with Power BI, saving time and money. These extra resources can then be used for a variety of different tasks.

12. Improved Risk-taking

Risk is an essential element and, in most circumstances, the single most significant factor that causes financial losses in the domains of finance and insurance.

It is possible to assess the degree of risk connected with a certain transaction using the predictive analysis offered by Power BI. Then, risk management may be improved to be more efficient.

13. Risk Management

By lowering risk, doing away with manual reporting, identifying bottlenecks, and other things, Power BI helps to ensure that the financial and insurance industries have greatly enhanced operational efficiency. This allows the industry to conserve a sizable quantity of resources.

14. A Decrease in Costs

Power BI eliminates the need for physical infrastructure and computer hardware because it is a cloud-based solution. The financial and insurance sectors will experience a decrease in costs as a result.

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In general, Power BI comes with a wide range of tools that can be used for data reporting and visualization.

You were given a thorough glimpse of the parts that make up a Power BI report in this post, along with several samples of Power BI reports and a thorough overview of the benefits and abilities of Power BI.

Microsoft Power BI has the potential to fundamentally change how data is consumed. Users have access to a wide range of business intelligence and data visualization tools, in addition to its extensive reporting possibilities.

Power BI reports provide efficient data visualization in addition to comprehensive knowledge to guarantee the highest standards of performance and security.

Get in touch with our experienced professionals right away if you wish to use Power BI to develop reports.

Satyam Chaturvedi

Satyam Chaturvedi is a Digital Marketing Manager at Arka Softwares, a leading app development company dealing in modern and futuristic solutions. He loves to spend his time studying the latest market insights.

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