How to Choose a Right LMS: The Key Steps

Updated 27 Mar 2024
Published 14 Feb 2024
Satyam Chaturvedi 1223 Views
How to Choose the Right LMS

Learning needs have changed with time. Now, traditional practices have been replaced with e-learning.

Most corporate houses, organizations, and academic institutes focus on it; their preferred method is the LMS (Learning Management System).

Corporations are rapidly adopting it to prepare their workforce to tackle futuristic challenges and make them well-versed in their trade.

It’ll help improve employee engagement and training, skill enhancement, and the personalized learning experience.

If you are also looking for an LMS to help you attain specific learning goals, then it is crucial to understand how to choose the right LMS.

Irrespective of whether you want to go for LMS development or a pre-built learning management system to scale the training efforts across your organization, you need to choose the best.

This article will take you through all the helpful information and critical steps to make your quest for a desired LMS easy.

But before we dive deep, let’s start with some basic information.

What is an LMS and what purpose does it serve?

An LMS, or learning management system, is a software application used for planning, implementing, analyzing, and tracking online training for specific or general purposes. It is best to use LMS for eLearning practices.

It comprises two principal components: a server that works as the base functionality and a user interface (UI) that allows users to interact with the LMS.

How does a learning management system work?

It allows administrators or trainers to create, manage, and deliver eLearning content directly to the user’s screen.

The users, as learners, can instantly and conveniently access online lessons, tutorials, quizzes, and other learning materials. It also allows us to store, manage, and track learning resources.

So, here is more of it:

  • Manage And Deliver Learning Content

The users can view the catalog and access the online courses and training material, which makes it comprehensive.

  • Course Creation

An LMS comes with all the appropriate tools that allow instructors to create and deliver the course content, monitor the learning progress, and analyze it.

  • Assessment And Progress Tracking

The instructor can assess their trainees via quiz creation and identify the learning gaps. In less time, a learner can also view their performance results.

  • Makes Learning Interactive

The instructors and trainees can connect via live video and chat sessions. Gamification is another advantage of LMS.

Read more: Launch a SaaS-based Virtual Classroom Website & Mobile App

Types of LMS (Learning Management Systems) You Can Consider

Different types of LMS exist, and it is hard to decide which one is perfect to use. Therefore, we have created a list of LMS types to make the selection easy for you.

1. SaaS-based LMS or Cloud LMS

SaaS stands for software as a service, so a SaaS LMS is a cloud-based learning management system. Without any resource dependency, the users can access training anytime, 24/7, or conveniently using any internet-enabled device.

Everything remains available on the cloud platform, from users’ information to course content. You can also customize it with the help of an LMS development company to add additional tools for delivering a fine eLearning experience.

Regarding cost, SaaS LMS is the most cost-effective option, as you need to pay for only those you are accessing.

If you have purchased it for a longer duration, you only need to pay maintenance costs. Most SaaS LMSs come with a trial period, so you can test any functionality before making a final decision about it.

2. On-Premises LMS

As its name implies, it is hosted on an in-house server, or if you are going to use it, it will be installed on your local server. It remains highly flexible in customization and stays secure, as you’ll have complete control over it.

You need to purchase it or develop it with the help of an eLearning development company.

Your team can handle, maintain, and manage it, like uploading learning content or other activities. One of the most significant advantages of an on-premises LMS is complete data control.

3. Open-Source LMS

The open-source platform is known for spreading knowledge because it is readily accessible.

Concerning the technical definition, it is a system where anyone can access the source code for study, LMS development, or an improvised learning system.

You can easily customize it to align with your learning needs. Another specialty is community-driven, so it gets frequent updates.

The only limitation of an open-source LMS is that you need in-house experts to handle it. However, it is cost-effective, and you can use it without any license fee.

4. Enterprise LMS

An enterprise LMS stands for commercial purposes and is best for a large-scale business or an organization where they must train their workforce in large numbers from multiple departments.

These types of LMS are primarily suitable for 500+ trainees. Using a corporate training app, an administrator can seamlessly deliver corporate training, including onboarding, upskilling, compliance training, etc.

You can also use it for partner and customer training. The most significant advantages are high scalability, real-time tracking, multilingual support, and collaborative learning.

5. LMS With Authoring Tools

If you want to build a course or training program from scratch, an LMS with authoring tools is for you. You can develop your content to meet your company’s and its resources needs.

You can create any type of content, like video, audio, infographics, PDFs, and others, as much as possible. It allows you to store your content in a centralized location so you can arrange and manage it at your convenience.

6. Custom LMS

Still, if you are figuring out a perfect LMS, custom eLearning software development is for you. You can meet all your specific needs with custom LMS software.

While developing the custom LMS for your company or organization, you can integrate custom tools and third-party integrations, develop custom features and functionalities, and more.

Here, you’ll have complete control over your LMS system and even the LMS development cost.

There are multiple advantages of using a custom LMS, such as personalized learning, gamification, high user engagement, and complete control over features and functionalities.

7. Mobile LMS

The mobile LMS, also known as mobile learning software, allows the delivery of training courses through a mobile app.

The training can be accessed via smartphone, tablet, and other hand-held internet-enabled devices. It makes learning and training convenient.

Its users can access the training sessions at their convenience and the training material is available offline. The essential advantage of using a mobile LMS is the facilitation of continuous learning.

custom lms development company

Steps to Choose the Perfect LMS

A good LMS can help you foster a continuous culture in your organization; your resources can leverage it for lifelong learning. The biggest question is how to choose the right LMS.

So, here are the steps that’ll lead you to your desired LMS:

Step 1: Start with Jotting down your Requirements

Money spent on an LMS is a worthy investment, and you must know for whom you will invest. So, your first step to reaching the right LMS is requirement collection.

You must identify who your target audience is, the purpose of the training, scalability needs, and future goals you want to attain using an LMS.

You can break down your requirements like this:

  • Average age group, you want to train
  • Departments that require training
  • Audience size
  • What tools do you need in your LMS?
  • What content do you want to deliver?
  • Content authoring tools requirement
  • Learning delivery mechanisms
  • Reporting and grading system
  • Enrollment methods and others.

Step 2: List of Required Features

Making a list of required features is a crucial step. Knowing what features you need will make your search easy to find or develop an LMS for your purpose.

The usefulness of features depends on business.

So, you must list relevant features and match them with the available learning management systems.

Custom LMS development is the best way to have required features at a single point, as you can implement the desired features instead of using irrelevant features for your training purposes.

Here are some of the key features that you should include in your LMS:

  • Gamification: It will help boost user engagement.
  • Mobile learning: For the super convenience of the users.
  • Reporting: It will help monitor course progress, completion rate, etc.
  • Progress Tracking: It helps track a candidate’s progress.
  • Integrations: For extending the functionality of LMS.
  • Assessments: To test the knowledge of the candidate and their learning status.
  • Security: For user verification, validation, data security, and more.
  • Push Notifications: to stay updated about the information.

Step 3: Explore & Evaluate

Once you have defined the technical & non-technical requirements and a list of required features, start exploring the LMS available in the market.

Please make a list of potential LMSs available in the market and evaluate them individually. Try all the features and match them with your requirements.

Step 4: Pricing

Once you have evaluated the LMS and made a shortlist, inquire about the pricing, like how much it costs you.

Check the LMS price with your budget to see whether it costs you more than your budget. Once you find the best two or three options, proceed to the final step.

Step 5: The Final Step: choose your LMS

After following the above steps, compare all the best options you have found. It is the final comparison to reach the right LMS, so do it carefully.

Compare the features, pricing, and specialties. Invite all the stakeholders and your colleagues to reach a common goal. Once we all agree on a common point, congratulations! You have made the right choice.

Read more: Top eLearning Trends to Look Out

What to Look for When Choosing an LMS?

You need to consider some points while selecting the right LMS.

1- UI/UX: A seamless user interface (UI) and user experience (UX) are the most crucial factors for user satisfaction. So, put your feet in the customers’ shoes and check what and how it is before selecting.
2- Features and Functionalities: The LMS must contain all the essential features that support eLearning and encourage trainees.
3- Content Formats: It must support multiple content formats such as audio, video, multimedia, text, images, infographics, animation, and others.
4- Flexibility: Look for the flexibility of an LMS and how it can help you with customization as per your needs.
5- Mobile Friendliness: check if it is mobile friendly, as eLearning is known for it.
6- Integration: an LMS must support integration like social media integration, third-party integration, and others.
7- Assessment Tools: Check what kind of assessment tools a particular LMS offers.
8- Pricing: Enquire about the pricing structure of LMS, like a monthly, quarterly, and yearly subscription, or whether it comes with one-time pricing.
9- Scalability: check the LMS to see whether it supports scalability or not.

Why should you go for Custom LMS Development?

Although the market is flooded with multiple different LMS systems, using a custom LMS for learning and training offers a load of benefits.

Some of the key advantages offered by custom LMS development are flexibility, scalability, high business performance, cost-effectiveness, and others.

So, here are some of the top reasons that make custom learning management system development beneficial.

  • Improve Performance

Tailored LMS helps an organization cater to the specific needs that lead it to improve business performance, learner performance, and human resource productivity.

  • Liberates from Dependencies

A custom LMS frees from dependencies like infrastructure cost and time scheduling. You can train your people at their convenience.

  • Centralized Data and Content

A custom LMS supports managing and organizing data at a centralized location. It helps in fast data access and makes data secure.

  • Time and Cost Efficiency

Custom LMS development is for you if you are seeking time and cost efficiency. It saves the learning development costs and the cost of arranging the classroom space and facilities.

  • Targeted Learning

Custom LMS supports targeted learning, as you can develop it by keeping all your organization’s needs as a top priority.

custom lms software development

The Final Thoughts

An LMS is the best option for training students or employees, as it has multiple advantages. The availability of thousands of LMS systems makes it difficult to choose the best.

If you want an LMS for your company, use this blog as your firsthand guide. Instead of using a pre-built solution, a custom LMS is the best, as you can have full command over it.

If you want to develop it, we can make it happen for you.

We have the appropriate expertise to create cutting-edge LMS software, making us the right choice for you as a custom LMS software development company. We can assist you end-to-end, from LMS consultation to full-scale LMS customization.

Satyam Chaturvedi

Satyam Chaturvedi is a Digital Marketing Manager at Arka Softwares, a leading app development company dealing in modern and futuristic solutions. He loves to spend his time studying the latest market insights.

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